Job Status
Open - open and accepting applications
Job Reference Number
Admin Assistant - City Manager
City of Cairo
Administrative Assistant- City Manager
FLSA Status:
Exempt
Department:
City Manager
Reports To:
City Manager
Compensation Range: $35,000 - $45,000 annually, based on qualifications and experience
Position Summary
The Administrative Assistant provides day-to-day administrative support to the City Manager’s Office. This position helps keep operations organized, supports communication with staff and the public, and assists with preparing materials for Mayor and Council.
This role requires organization, reliability, and the ability to handle routine tasks with professionalism and confidentiality.
Essential Duties and Responsibilities
- Answer phones, greet visitors, and provide general customer service
- Schedule meetings and assist with maintaining the City Manager’s calendar
- Prepare basic correspondence, memos, and documents
- Assist with preparing Council agendas, agenda items, and meeting packets
- Post bid opportunities and assist with maintaining bid/procurement documentation
- Maintain organized filing systems (electronic and paper)
- Track routine tasks and follow up as directed
- Coordinate with departments to gather information when needed
- Assist with purchasing paperwork and general office duties
- Handle sensitive and confidential information with discretion
- Support special projects as assigned
Education & Experience
- High school diploma or equivalent required
- Associate’s degree preferred
- 3-5 years of administrative or office experience
Knowledge, Skills, and Abilities
- Strong organization and attention to detail
- Basic computer skills (Microsoft Word, Excel, email)
- Good communication and customer service skills
- Ability to manage multiple tasks and follow instructions
- Professional, dependable, and trustworthy
Work Environment
- Office setting with regular interaction with staff and the public
- Occasional evening meetings (Mayor & Council)
The City of Cairo is an Equal Opportunity Employer and maintains a drug-free workplace.